CarbonCopy Inc. (D.B.A “Demostack”) and its affiliates (“Demostack”, “we”, “our” or “us”) puts great efforts in making sure that the Personal Data (as defined below) processed by us is safe and used properly, and that our data practices are properly communicated to our customers, users and prospects.
The Website together with the Platform shall be referred to as “the Services”. Customer Users together with End Users shall be referred to as “Users”
You are not legally required to provide us with any personal data, and may do so (or avoid doing so) at your own free will. If you do not wish to provide us with your personal data, or to have it processed by us or any of our Service Providers (as defined below), please avoid any interaction with us or use of our Services. If you are a User of the Platform on behalf of any of our customers, we suggest that you contact your account administrator with any questions.
(i) Data from Users and Customers of the Platform: Our Platform enables Customer Users to create a tailored demo for their software and applications and deliver such demos to End Users (the “Demo”). Customers may use our Platform to record a series of pages of customer's software and application running. During this phase, we will gather pages of the data contained within the customer's software and application. Such Demos contain various types of data that Customer Users choose to upload and use as part of the Demo, including data which might relate to identifiable individuals (“Personal Data”). Our customers' representatives may use the Platform to demo customer's software and application to End Users. End Users can run and re-run the created demo script (all data processed in connection with these processes and in connection with any other feature of the Platform shall be referred to as “User and Customer Data”).
We also collect and generate the following Personal Data concerning Customer Users of our Platform:
(ii) Data automatically collected or generated from the Platform: When you use our Services (including, inter alia, as an End User), we may collect, record or generate certain technical data about you. We do so either independently or with the help of third-party Service Providers (as defined below), including through the use of “cookies” and other technologies (as detailed below).
Such data consists of connectivity, technical and aggregated usage data such as IP addresses and general locations, device data (like type, operating system, device id, browser version, locale and language settings used), date and time stamps of usage, user agent, activity logs, the cookies installed or utilized on such device and the recorded activity (sessions, clicks and other interactions) of Visitors and Users in connection with our Services. In addition, phone calls (e.g., with our customer success or product consultants) may be automatically recorded, tracked and analysed, for purposes including analytics, service-, operations-, and business quality control and improvements, and record-keeping purposes.
(iii) Demostack Website, CRM and Prospect Data: We collect and generate the following types of Personal Data concerning our Visitors, Participants, customers and prospects –
We collect the above categories of data either automatically, through the data subject’s interaction with us or through our Services; or through third party services, social media, analytics tools, events we organize or participate in, and other business initiatives.
(iv) Job Applications and Participants: (A) We may collect information provided to us by job candidates (“Applicants”) when they apply to a position in our super awesome company (directly, through head hunters or through other service providers). Demostack welcomes all qualified Applicants to apply to any of the open positions by sending us their contact details and CV (“Applicants Information”). (B) If you participate in an event or webinar that we sponsor or participate in (“Participant”), we may receive your Personal Data from you or from the event organizers. We may also receive your contact and professional details (e.g., your name, company, position, contact details and professional experience, preferences and interests) from our business partners or service provides, and through the use of tools and channels commonly used for connecting between companies and individuals in order to explore potential business and employment opportunities, such as LinkedIn™ and other data services and sources (“Participants Information”).
Demostack processes User and Customer Data, and any Personal Data contained in it, strictly on the customer’s behalf, in accordance with their reasonable instructions. Demostack may not be aware of the nature of the information and data collected through the Demo created by our Customer Users. Such information may as sensitive under applicable laws.
We use Personal Data as necessary for the performance of our Services; to comply with our legal and contractual obligations; and to support our legitimate interests in maintaining and improving our Services, e.g., in understanding how our Services are used, and gaining insights which help us dedicate our resources and efforts more efficiently; in marketing, advertising and selling our Services; providing customer service and technical support; and protecting and securing our customers, Users, Visitors, Participants, Applicants, prospects, ourselves and our Services.
We also use Personal Data of Applicants that apply to a position in our company, in order to evaluate their candidacy. We are committed to keep Applicants Information private and use it solely for our internal recruitment purposes (including for identifying Applicants, evaluating their applications, making hiring and employment decisions, background checks on Applicants and contacting Applicants by phone or in writing).
We do not sell your personal information for the intents and purposes of the California Consumer Privacy Act (CCPA) (to the extent applicable).
Specifically, we use the above categories of data for the following purposes:
We and our authorized Service Providers (as defined below) maintain, store and process Personal Data in Google servers in the United States of America. We may also retain your Personal Data in Israel and in other locations as reasonably necessary for the proper performance and delivery of our Services, or as may be required by law; provided that User and Customer Data may only be processed in such locations as permitted in commercial agreements with the applicable customer.
We retain User and Customer Data strictly on our customer’s behalf, in accordance with their reasonable instructions and applicable laws. We may retain User and Customer Data for as long as your organization's account with us is active; as reasonably necessary for us to provide or offer our Services to you and your organization; or as long as we consider necessary for the purposes described herein.
Any Customer may request information regarding the storage and retention of data (“Audit”) by contacting us. Demostack shall make reasonable efforts to respond to the Audit in a reasonable time and subject to applicable law and to the protection of Demostack trade secrets.
Unless otherwise agreed in writing with the Customer, after a request from the Customer to delete any data or termination or expiration of the agreement with the Customer, an automated process will begin that permanently deletes the data in accordance with the timelines set forth in the tables below. Once initiated, this process cannot be reversed and data will be permanently deleted.
However, some data will not be deleted and shall be kept in an anonymized manner. Some metadata and statistical information concerning the use of the Service are not subject to the deletion procedures in this policy and may be retained by Demostack. Some data may also be retained on our third-party service providers’ servers until deleted in accordance with their deletion policy.
We may retain Visitor and Participant Personal Data for as long as reasonably necessary in order to maintain and expand our relationship and to provide them with our Services.
Notwithstanding the aforementioned, we will also retain Personal Data for as long as is required in order to comply with our legal and contractual obligations, or to protect ourselves from any potential disputes (i.e. as required by laws applicable to log-keeping, records and bookkeeping, and in order to have proof and evidence concerning our relationship, should any legal issues arise following your discontinuance of use), in accordance with our data retention policy.
We may retain Applicants Information submitted to us in connection with a job position, even after the applied position has been filled or closed so we can re-consider Applicants for other positions and opportunities and in case the Applicant is hired, for additional employment and business purposes related to his/her work. If you previously submitted your Applicants Information to Demostack, and now wish to access it, update it or have it deleted, please contact us at firstname.lastname@example.org
We retain all other Personal Data for as long as it is reasonably necessary in order to maintain and expand our relationship and provide you with our Services and offerings; in order to comply with our legal and contractual obligations; or to protect ourselves from any potential disputes (i.e. as required by laws applicable to log-keeping, records and bookkeeping, and in order to have proof and evidence concerning our relationship, should any legal issues arise following your discontinuance of use), all in accordance with our data retention policy.
Please note that except as required by applicable law or our specific agreements with you, we will not be obligated to retain your Personal Data for any particular period, and we are free to securely delete it or restrict access to it for any reason and at any time, with or without notice to you. If you have any questions about our data retention policy, please contact us by e-mail at email@example.com.
Legal Compliance: In exceptional circumstances, and except as stipulated otherwise in the commercial agreements with you, we may disclose or allow government and law enforcement officials access to your Personal Data, in response to a subpoena, search warrant or court order (or similar requirement), or in compliance with applicable laws and regulations. Such disclosure or access may occur if we believe in good faith that: (a) we are legally compelled to do so; (b) disclosure is appropriate in connection with efforts to investigate, prevent, or take action regarding actual or suspected illegal activity, fraud, or other wrongdoing; or (c) such disclosure is required to protect our legitimate business interests, including the security or integrity of our products and services.
Service Providers: We may engage with selected third-party companies and individuals to perform services complementary to our own. Such service providers include hosting and server co-location services, communications and content delivery networks (CDNs), data and cyber security services, billing and payment processing services, fraud detection and prevention services, web analytics, e-mail distribution and monitoring services, session or activity recording services, remote access services, performance measurement, data optimization and marketing services, social and advertising networks, content providers, e-mail, voicemails, support and customer relation management systems, and our legal, financial and compliance advisors (collectively, “Service Providers“). For a full list of third parties, please contact us at Privacy@demostack.com.
To the extent applicable, our Service Providers shall each be deemed as a ‘data processor’ or ‘service provider’ in circumstances where Demostack assumes the role of ‘data controller’; and where Demostack acts as the ‘data processor’ or ‘service provider’ for our customer, the Service Provider shall be deemed as our ‘sub-processor’ or ‘service provider’ (as further described in Section 10 below).
Accordingly, these Service Providers may have access to data concerning Users, Visitors, Participants, customers and/or prospects; Service Providers access to data shall depend on each of their specific roles and purposes in facilitating and enhancing our Services. Service Providers may only use the data for such limited purposes as determined in our agreements with them. In addition, Service Providers may only have access to User and Customer Data if we have expressly listed them in our Sub-Processor List.
Sharing Personal Data with End Users: User and Customer Data is shared and available to the End Users as part of the Demo created by the applicable customer. This means that the End Users of such customer may access the User and Customer Data that was uploaded and used in the Demo, and will be able to monitor, and possibly process and analyse the Personal Data contained therein.
Please note that Demostack is not responsible for and does not control any disclosure, use or monitoring by or on behalf of the customers, that itself acts as the ‘data controller’ of such data (as further described in Section 10 below).
Protecting Rights and Safety: We may share Personal Data with others if we believe in good faith that this will help protect the rights, property or personal safety of Demostack, any of our Users or customers, or any members of the general public.
For the avoidance of doubt, Demostack may share data in additional manners, pursuant to your explicit approval, or if we are legally obligated to do so, or if we have successfully rendered such data non-personal, non-identifiable and anonymous. We may transfer, share or otherwise use non-personal and non-identifiable data at our sole discretion and without the need for further approval.
Cookies are packets of information sent to your web browser and then sent back by the browser each time it accesses the server that sent the cookie. Some cookies are removed when you close your browser session. These are the “Session Cookies”. Some last for longer periods and are called “Persistent Cookies”. We may use both types.
We use Persistent Cookies to remember your log-in details and make it easier for you to log-in the next time you access the Platform. We may use this type of cookies and Session Cookies for additional purposes, to facilitate the use of the Services’ features and tools.
Whilst we do not change our practices in response to a “Do Not Track” signal in the HTTP header from a browser or mobile application, you can manage your cookies preferences, including whether or not to accept them and how to remove them, through your browser settings. Please bear in mind that disabling cookies may complicate or even prevent you from using the Services.
Please note that if you get a new computer, install a new browser, erase or otherwise alter your browser’s cookie file (including upgrading certain browsers), you may also clear the opt-out cookies installed once you opt-out, so an additional opt-out will be necessary to prevent additional tracking.
We may engage in service and promotional communications, through e-mail, phone, SMS and notifications.
Service Communications: We may contact you with important information regarding our Services. For example, we may send you notifications (through any of the means available to us) of changes or updates to our Services, billing issues, service changes, log-in attempts or password reset notices, etc. Customer Users may also send notifications, messages and other updates to End Users regarding their or the End Users use of the Services. Please note that you will not be able to opt-out of receiving certain service communications which are integral to your use (like password resets or billing notices).
Promotional Communications: We may also notify you about new features, additional offerings, events, special opportunities or any other information we think you will find valuable, as our customer, User, Participant or prospect. We may provide such notices through any of the contact means available to us (e.g., phone, mobile or e-mail), through the Services, or through our marketing campaigns on any other sites or platforms.
if you do not wish to receive such promotional communications, you may notify Demostack at any time by sending an e-mail to: firstname.lastname@example.org, or by following the “unsubscribe”, “stop”, “opt-out” or “change e-mail preferences” instructions contained in the promotional communications you receive.
We and our hosting services implement systems, applications and procedures to secure your personal data, to minimize the risks of theft, damage, loss of information, or unauthorized access or use of information.
However, although we make efforts to protect your privacy, we cannot guarantee that our Sites, Platform or Services will be immune from any wrongdoings, malfunctions, unlawful interceptions or access, or other kinds of abuse and misuse.
To learn more, please visit email@example.com
Individuals may have rights concerning their Personal Data. If you wish to exercise your privacy rights under any applicable law, such as the right to request access to, and rectification or erasure of your Personal Data held with Demostack, or to restrict or object to such Personal Data’s processing, or to port such Personal Data, or the right to equal services and prices (each to the extent available to you under the laws which apply to you) – please contact us by e-mail at firstname.lastname@example.org.
Please note that when you ask us to exercise any of your rights under this policy or applicable law, we may need to ask you to provide us certain credentials to make sure that you are who you claim you are, to avoid disclosure to you of personal information related to others and to ask you to provide further information to better understand the nature and scope of data that you request to access. Such additional data will be then retained by us for legal purposes (e.g., as proof of the identity of the person submitting the request), in accordance with Section 4 above.
We may redact from the data which we will make available to you, any personal data related to others.
If you would like to make any requests or queries regarding Personal Data that we process on our customer’s behalf, please contact the administrator of such customer’s account directly. For example, if you are our customer’s End User or prospect, or if you are a Customer User, and wish to access, correct, or delete data processed by Demostack on behalf of our customer, please direct your request to the relevant customer (who is the “data controller” of such data – see Section 10 below). Note that if you do contact us, we may share your communications with our customer; and that we may also share the contact details of the account administrator with individuals who sent us such a request or query relating to this account.
Certain data protection laws and regulations, such as the GDPR or the CCPA, typically distinguish between two main roles for parties processing Personal Data: the “data controller” (or under the CCPA, “business”), who determines the purposes and means of processing; and the “data processor” (or under the CCPA, “service provider”), who processes the data on behalf of the data controller (or business). Below we explain how these roles apply to our Services, to the extent that such laws and regulations apply.
Demostack is the “data processor” or ‘service provider’ of Customer Data, which we process on behalf of our customer (who is the “data controller” of such data); and our Service Providers who process such User and Customer Data on our behalf are the “sub-processors” of such data.
Accordingly, Demostack processes User and Customer Data strictly in accordance with such customer’s reasonable instructions and commercial agreements with such customer. The customer, as controller of such data, will be responsible for meeting any legal requirements applicable to data controllers (such as establishing a legal basis for processing and responding to Data Subject Rights requests concerning the data they control).
For the avoidance of doubt, each customer is solely responsible for providing adequate notice to its End Users, customers and any other individual whose data may be contained in User and Customer Data – including sufficient reference to the processing of their Personal Data via the Services, and any other information necessary to comply with all applicable privacy and data protection laws; and to obtain all approvals and consents from such individuals as required under such laws.
Our Services are not designed to attract children under the age of 18: We do not knowingly collect Personal Data from children and do not wish to do so. If we learn that a person under the age of 18 is using the Sites, Platform and/or Services, we will attempt to prohibit and block such use and will make our best efforts to promptly delete any Personal Data stored with us with regard to such child. If you believe that we might have any such data, please contact us by e-mail at email@example.com.
Effective Date: April 1, 2021
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